Job Responsibilities:

• Coordinate office activities and operations to ensure efficiency and adherence to company policies.
• Manage phone calls and correspondence, including emails, letters, and packages.
• Support budgeting and accounting procedures within the Accounting Department.
• Maintain and update records and databases with customer, personnel, financial, and other relevant data.
• Assist colleagues as required.
• Perform basic office tasks such as filing, data entry, and answering phones.
• Handle communications with clients and vendors via phone, email, and in person.
• Process transactions, issue checks, and update ledgers and budgets.
• Prepare financial reports and assist with audits and fact-checking.
• Maintain accurate record-keeping.
• Assist with payroll

Skills and Qualifications:

• Proven experience in office administration or relevant roles.
• Ability to work on complex projects with minimal guidance.
• Strong oral and written communication skills.
• Fast learner with a growth-oriented mindset.
• Excellent organizational and time management skills.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office, MS Excel, Desktop software, and accounting software.
• Bilingual (Spanish/English) skills are a plus.

Requirements:

• 4-year degree or 5 Years of relevant experience related field with work experience.
• Construction background
• Proficiency with computers and bookkeeping software, with strong typing skills.
• Exceptional time management and verbal and written communication skills.
• Familiarity with basic accounting principles.
• Professional demeanor with a strong ethical code.
• Ability to multitask, remain motivated and maintain accuracy.
• Digital literacy and research skills, including the ability to analyze information reliability.
• Strong interpersonal skills with excellent office and phone etiquette.
• Ability to work well under pressure and manage multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Ability to work independently, and collaboratively with others.
• Attention to detail and employee compliance, feel comfortable in “policing” problems and being proactive with problem resolutions. (time cards, payroll, etc.)

Language:Bilingual English/Spanish

Work Location: In person at the office in Napa

Typical Working Conditions: Work is performed office with regular contact with staff and the public

Equipment Used: Frequent use of company issued cell phone, copier and printer, standard office electronics and laptop.

Essential Physical Tasks: Frequently sit for extended periods; stand and walk or crouch and may occasionally be required to lift to 25 lbs. without assistance; stoop, kneel, bend to pick up or move objects, and office equipment; physical ability to push and pull objects weighing up to 50 pounds with assistance; normal manual dexterity and eye-hand coordination; hearing and vision to normal range; verbal and written communication;